Facilities

15 articles

Help Center Facilities
What is the Facilities module?
Facilities is your one place to manage physical space at your organization — rooms, equipment, and maintenance. It replaces a patchwork of s...
Understanding Setup & Teardown buffers
Most rooms aren't usable the second a meeting ends. Tables need to be reset, mics put away, AV taken down. Setup and teardown buffers protec...
Walk-Up Booking from a Room Display
A room display is the tablet mounted outside a meeting room. When the room is empty, anyone walking by can tap the screen and book it on the...
Setting up your first Spaces
Spaces are the physical rooms (and areas, buildings, floors) people can reserve. You need at least one before anything else in Facilities wo...
Creating and managing Reservations
A reservation books a space for a specific time. Studio checks for conflicts before saving, so you can never accidentally double-book. How...
Setting up Approval Workflows
For high-stakes spaces (the sanctuary, the boardroom, the gymnasium), you can require one or more people to sign off before a reservation is...
Submitting and tracking Work Orders
A work order is a maintenance request — a leaky faucet, a busted projector, a setup task before an event. They live in one list so nothing s...
Manager Review for Work Orders
Some teams want a manager to sign off on completed work before it closes — especially when staff don't have admin access. Manager review is...
Tracking Assets and Equipment
Assets are the things in your facility worth tracking — folding chairs, microphones, projectors, HVAC units, scissor lifts, vehicles, furnit...
Setting Up a Room Display
A room display is a tablet or small TV you mount outside a meeting room. It shows live status — who's in there right now, what's coming up,...
Floor Maps & Hotspots
A floor map gives everyone a visual picture of your facility. Upload a plan, then draw labelled hotspots on it — rooms, tables, stations, sp...
Billing External Groups for Facility Rentals
If outside groups (other churches, community organizations, families holding events) rent your space, you can invoice them through Studio's...
Public Facility surfaces (calendar, request form, status board)
The Facilities module ships with three public pages you can link to from your website or embed via iframe — no Studio login required. Publi...
Which plans include Facilities?
Facilities is a paid module. It's included on the upgraded tier of each Studio product — the same plan that unlocks your other advanced feat...
Why is Facilities a paid upgrade?
Most of Studio comes included with your plan — People, and the modules that define your product (Events, Donations, Groups, and so on). Faci...

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