If outside groups (other churches, community organizations, families holding events) rent your space, you can invoice them through Studio's existing invoice system.
Set up rental pricing on the space
- Open the space's settings.
- Set an Hourly rate and/or Daily rate.
- Save.
Billing a rental
Facility rentals are billed through Studio's regular Invoices module — there's no separate facility-invoice system to learn. Create an invoice for the renter (an organization or an individual in your People directory), add line items for the rental (use the space's hourly/daily rate and the reservation length, plus any extras like a cleaning fee or deposit), and link it to the reservation. Once linked, the reservation's detail page shows an Invoice card pointing to it.
Sending and getting paid
Facility rental invoices use the same payment flow as every other invoice in Studio:
- The renter gets an email with a Pay now link.
- The link opens a hosted payment page where they can pay by card.
- You see the status update to Paid automatically when the payment clears.
- Reminders go out automatically on overdue invoices.
Where to find facility invoices
All invoices live in Invoices in the sidebar. Facility rentals are mixed in with your other invoices — filter by source (Facilities) if you want to see only rentals.